TERMS AND CONDITIONS APPLY ~ WISHING ALL STALL HOLDERS AND CHARITIES GOOD LUCK WITH THEIR FUNDRAISING.

OCT stall holders letter

Dear Sir/ Madam

The switch on of the Christmas lighting display has been arranged for Friday 1st December 2017 at 7pm, the evening promises to bring a festive feel to the town which always draws a good crowd.

As in previous years, we are inviting organisations to run a stall in order to raise funds for their charity/cause. If you are interested, I would be grateful if you would complete and return the tear off slip below, at your earliest convenience along with your booking fee and documentation as listed in the booking terms below.

IMPORTANT INFORMATION AND BOOKING TERMS ~ PLEASE READ
• Central Queen Street will be closed from 4.00pm to allow for the setting up of stalls, rides and entertainment, which starts at approximately 5.00/5.30pm. Access before 4pm is PROHIBITED. Entry onto Queen Street from 4pm will be from the north end of/Queen Street ONLY.
• ONLY PRE-BOOKED stalls, rides and entertainment on site. Pre booked participants will be issued with a PASS and ALLOCATED A SET UP LOCATION IN ADVANCE OF THE EVENT. Please DO NOT arrive earlier and attempt to set up before the permitted time. Marshalls will be present and monitoring this during the afternoon.
• A non refundable booking fee in advance of £10 per stall/table/gazebo is required with ALL applications.
• A non refundable booking fee in advance of £20 per ride/food outlet is required with ALL applications.
• Whilst stalls are run at your own risk, it is imperative that ALL stall holders hold Public Liability Insurance, and enclose a copy of their insurance certificate with their deposit and slip below.
• Food stalls must forward copies of Food Hygiene Certification and provide their registration number with the local authority with their deposit, public liability insurance, gas safety certificate and the slip below.
• Fair ground ride applicants must forward copiers of their ADIPS, ID number, insurance details, risk assessment and generator safety certificate with their deposit and reply slip below.
• The sale of snow spray/silly string or similar is prohibited.

Without the above documentation etc, permission will NOT be granted for a stall/ride.

Committee marshals will be in attendance to oversee the arrival and positioning of stalls and rides.

You are all welcome to join us for refreshments in the Meridian Centre afterwards.

Yours Sincerely

 

KLH Dawson
Deputy Clerk to the Council

Name……………………………………………………………………………………………………… Tel:………………………………….

Organisation:………………………………………………………………………………………………………………………

Type of stall:……………………………………………………………………………………………………………………….

 

I/We have read and understand the terms of booking above, and enclose our deposit and documentation as requested. I understand a voluntary donation may be requested from the stalls proceeds on the night, and I acknowledge this as my contribution to the Christmas Lights fund.

Signed:………………………………………………………………………..

 

FOR THE WINTER FESTIVALS WEEKEND ON VALLEY GARDENS, COMMITTEE MEMBER MR JIM BLAKE IS THE ORGANISER, WHO I CAN PUT YOU IN TOUCH WITH.